Managing Your Wedding Guest List

It seems as though every bride and groom has queries on the guest list. There are some techniques that may help make the process convenient. The very first tip I have is to consider how large of a wedding you want. The next tip would be if you have already finalized your ceremony and reception locations find out the maximum capacity. Another important consideration is the budget. Limiting the guest list is one of the best ways to control the cost of your wedding because 45-50% of your wedding budget is spent on food and drink. The smaller the guest list, the less you are paying the reception site and that is usually the biggest expense of the wedding.

There are various methods of dividing up the guest list so that there is no major battle between the families. One method involves dividing the guest list into three equal parts, the bride and groom, the bride’s parents and the groom’s parents. All three groups get to invite the same amount of people and if one group has slots left open then they can be filled with any overflow from the other lists. Another method is to have the bride and groom take half the list and the second half is divided between the bride’s parents and the groom’s parents. Dividing the list keeps the elimination process from getting too personal.

When making out the lists it is good to start with the members of the bride and groom’s immediate families and all members of the wedding party. Married, engaged and live-in couples must be invited as a couple even if you do not like or have never met one of them. Couples committed in these ways are sent one invitation inviting both of them to the wedding. Single members can be offered the possibility of bringing a guest but it is not required although much appreciated. If you are inviting the officiant and their spouse remember to add them to your list before you move on to next section of possible invitees.

If you must start trimming the guest list it is much better to eliminate entire groups. It is easier to explain that co-workers, second cousins, etc. were not invited because there was not enough room than to tell someone that they were singled out by not being invited. Make sure you eliminate everyone in that group because it would be difficult to explain why one cousin was invited but not another.

The A List and B List Method of guest lists need a lot of preplanning in order to succeed. Guests must not know that they were on the B List or there is potential of feeling second best and having hurt feelings. The first set of invitations and response card return dates must leave enough time to mail out a second round of invitations with another response card date before the wedding. It can be done but so many couples are not prepared to send their invitations out early that there is not enough time to do a second mailing. It is never recommended sending out more invitations than you can accommodate. Although statistics tell us that 10-20% will send their regrets, it is not always the case especially when the wedding has been long awaited and most guests do not have to travel to attend. When the budget is very limited and the guest list must be kept short, many couples or parents choose to host another less costly party such as a barbeque after they return from the honeymoon to include the entire list of friends and acquaintances. It is less formal which few guests may prefer and it provides everyone a chance to celebrate the event.

Plan your wedding guest list with BridalPlayBook wedding guest list manager. Use our tool as your template for planning and tracking wedding guests.

Also use our tool to prepare and send wedding invitations online through our website.

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